EuroAcademy’s Rector’s Decree
No. 48 of 19 December 2018
INTERNAL RULES OF EUROACADEMY
The internal rules of EuroAcademy are established pursuant to clause 3, subsection 2, section 6 of the Institutions of Professional Higher Education Act and section 6.3.3 of the Statutes of EuroAcademy and in accordance with the Private Schools Act, Employment Contracts Act, Occupational Health and Safety Act and other legislation of the Republic of Estonia.
I. GENERAL PROVISIONS
1. The internal rules of EuroAcademy designates the behavioural norms, rights and responsibilities of the members of EuroAcademy while staying on the premises of EuroAcademy and conducting instruction. In addition to the internal rules, the members of EuroAcademy bear the responsibility to follow the statutes, study regulations, code of ethics and other legislation of EuroAcademy.
2. The aim of the internal rules is to ensure the general order and well-being within EuroAcademy, the prudent use of property and the good relations, courtesy and cooperation among the members of EuroAcademy.
3. The managers of certain rooms and units of EuroAcademy (library, computer room, laboratory, kitchen, seminar room, dormitory etc.) retain the right to establish their own internal rules or specific requirements of use in accordance with other legislation of EuroAcademy specifying the code of conduct or safety requirements in the premises, if necessary. The internal rules of the units are approved by the Rector’s Directive.
4. In cases not determined by internal rules, the members of EuroAcademy will adhere to the agreement signed between EuroAcademy and the member of EuroAcademy (employment contract, contract of services, authorisation agreement, study agreement), valid laws and the legislation of EuroAcademy.
5.1. Face-to-face instruction – a lecture, practical class, seminar, workshop or other form of instruction conducted in the building of EuroAcademy;
5.2. O-drive – the network drive in the common use of the employees of EuroAcademy with the access to folders and documents determined by each employee’s access rights;
5.3. Working time – the period of time agreed in the contract of employment or by agreement of the parties during which the employee is obligated to fulfil his or her duties overseen by the management and control of the employer;
5.4. Lecturer – an employee conducting face-to-face or other type of instruction (field work, practice, study trip etc.), including the academic staff and visiting lecturer of EuroAcademy;
5.5. Instruction – lecture, seminar, workshop, practice, study trip, independent work, test or other forms of activity related to the acquisition of higher education;
5.6. Study vacation – a period with no regular academic instruction.
5.7. In defining terms not included in section 5, the legal definition or the definition in other legal documents of Euroacademy are referred to, or where there are none, the general meaning of the word.
6. The language of administration in EuroAcademy is Estonian. In communication with students and lecturers whose language of instruction is not Estonian, the language of instruction or some other foreign language beside Estonian may be used as the internal language of instruction. The
languages of instruction at EuroAcademy are Estonian, Russian and English. The availability of the study agreement, information on curricula and studies, including the documents regulating the instruction will be ensured in the language of instruction. The languages of study information system SIS are Estonian and English.
7. The behaviour of the members of EuroAcademy is marked by courtesy, respect, helpfulness and consideration of general code of conduct. They keep order and cleanliness, take care of their own property as well as those of the members of EuroAcademy and EuroAcademy, similarly they will maintain the good reputation of Euroacademy both in and outside EuroAcademy. The clothing of the members of EuroAcademy must be appropriate.
8. No person may be discriminated against their nationality, race, colour, sex, language, origin, religion, political or other views, financial or social status or on any other grounds.
9. The main responsibility of the students of EuroAcademy is the participation in the instruction and studying diligently in accordance to their ability. Students have the right to receive high-quality higher education in their selected speciality, to use the library, computer room, classrooms and common spaces at the prescribed time and on the prescribed purpose. The students’ rights and responsibilities in relation to studying at EuroAcademy are stipulated in the study agreement and the legislative documents of EuroAcademy.
10. The main responsibility of the employees of EuroAcademy is to ensure the provision of high-quality education for the students and the respective support services. The rights and responsibilities of the employees of EuroAcademy are stipulated in the contract of employment, contract for services or authorisation agreement and the legislative documents of EuroAcademy.
11. Any disagreements or conflicts will be solved by means of negotiations and agreements, with the participation of the immediate superior, if necessary. In case of a disagreement or conflict between a lecturer and student, either party has the right to turn to the head of the faculty for the solution of the respective issue. It is unacceptable and objectionable to use inappropriate language and offend other members of EuroAcademy.
II. WORKING AND STUDY TIME
12. The instruction is conducted in accordance with the dates set in the academic calendar. Keeping to the academic calendar is mandatory for all members of EuroAcademy. The academic calendar is published on EuroAcademy website, SIS and noticeboard, it will also be stored in a subfolder of the folder of instruction on O-drive.
13. The school building of EuroAcademy is open from Monday to Friday 8.30-21.30. The building is closed on Saturdays, Sundays and public holidays unless otherwise planned for special events.
14. The library is open from Monday to Friday according to the schedule published on the library door and on the website. The library is closed on Saturdays, Sundays and public holidays. When using the library services, the respective internal rules must be followed.
15. The computer room is open from Monday to Friday from 9.00-21.00. The computer room is closed on Saturdays, Sundays and public holidays. The computer room of EuroAcademy may be used by all members of EuroAcademy when there are no academic classes according to the school timetable. The public computers outside the computer room may be used at any time during the opening hours of the school building when the computers are available.
16. Working time
16.1. The working hours of the administration of EuroAcademy are generally from 10.00 to 18.30.
16.2. In agreement with the employer and in keeping with the special schedule, the employees of the administrative office of EuroAcademy may start their work earlier, but not earlier than 8.00. In such cases, the security alarm system of the building is deactivated by the employee arriving earlier.
16.3. The duration of working time is eight (8) hours in a day and forty (40) hours in a week unless otherwise agreed in the contract of employment.
16.4. The academic staff may work according to total working time pursuant to the timetable. The timetable is made known to the academic staff and visiting lecturers at least one (1) week prior to the beginning of their course.
16.5. The employee is entitled to 30 minutes for lunch which is not included in the working time. The use of lunch break is agreed with the immediate superior. Shorter breaks are allowed with the permission of the immediate superior and these are included in the general working time.
16.6. Leaving the office for personal or work-related purposes is agreed with the immediate superior.
16.7. In case of absence from work due to sudden illness, childcare or other good reason, the employee must notify his immediate superior immediately. The employer retains the right to require a proof of the reason for absence.
16.8. There is generally no remuneration for the period of absence from work without good reason.
16.9. The payment of remuneration to the lecturer for conducting instruction is based on the report on the conducted classes submitted on the last day of the calendar month including the time, form and volume of the instruction and the actual number of students participating in the instruction.
17. Study time
17.1. The instruction in the EuroAcademy building takes place from Monday to Friday from 9.00-21.00.
17.2. In exceptional cases, instruction outside the school building (study trip, external seminars, observational internship, visits to other cities and countries, etc.) can take place at other times than stated in clause 17.1 and at weekends.
18. Participation in instruction
18.1. Participation in face-to-face instruction is an integral part of instruction and the acquisition of higher education. Upon the request of the lecturer, the participation in face-to-face instruction is mandatory. The participation of foreign students in instruction is mandatory pursuant to §162 of the Aliens Act. The obligation to participate in face-to-face instruction may be waived in exceptional cases and for good reason. If necessary, the lecturer will check the student attendance at the beginning of the lecture and fill in the registration form or let each student verify his presence with his signature. It is forbidden to verify the presence of another student.
18.2. The foreign students of EuroAcademy must register their participation in face-to-face instruction with their ID-card after each visit to EuroAcademy according to the timetable. The foreign student unit of EuroAcademy in cooperation with the Study Department monitors the ID-card registration every two (2) weeks.
18.3. Students must complete all the study assignments required during the academic courses (written assignments, tests, reports, presentations etc.). The lecturer retains the right not to allow students to take the exam or credit test in case they have not completed the prerequisite assignments to the exam or credit test.
18.4. The students must notify the lecturer of their two or more consecutive absences from lectures. Foreign students must notify the Study Department and the faculty (dean) of their absence from face-to-face instruction in writing or by e-mail.
19. During face-to-face instruction (lecture, seminar), tests, meetings and gatherings, the employees and students do not answer mobile phone calls, make phone calls, send text messages and do not visit social media channels. Mobile phones must be switched on mute, meeting or airplane mode or switched off.
III. STUDY VACATION AND HOLIDAY
20. Study vacation
20.1. The total duration of study vacation every academic year is eight (8) weeks including:
20.1.1. Two (2) weeks during Christmas and New Year period (usually the last and first week of the calendar year, the so-called Christmas break);
20.1.2. One (1) week after the winter exam session prior to the beginning of the spring term (usually the last week of January);
20.1.3. Five (5) weeks in July and August depending on the school and internship schedule.
20.2. There is no face-to-face instruction during the study vacation and it is not possible to take examinations or tests.
21.1. Employees are granted annual vacation to the extent prescribed by law and additional vacation (parental leave, study leave etc.) in the cases prescribed by law.
21.2. Employees must notify the employer of their request for the annual vacation, study or parental leave at least two (2) weeks in advance.
21.3. The annual vacations are planned by schedule and published in March at the latest. The employees must specify at least 75% of their vacation days in their vacation plan with at least one part of the vacation extending over two (2) weeks. Subsequent changes in the vacation plan must be approved by the immediate superior at least two (2) weeks in advance.
21.4. The employee must notify of any relevant reasons for the interruption, postponement or early termination of vacations (temporary incapacity for work etc.) immediately after the need becomes evident and apply for the interruption, postponement or early termination of vacation. In case the employee fails to submit the respective application, he will lose the right for the interruption, postponement or early termination of vacation on the given reason.
21.5. In preparing the vacation plan, including the study leave plan, the following requirements must be considered:
21.5.1. The Rector, Vice-Rector, heads of faculties and the employees of the Study Department must return from their vacation by August 16 and from the winter break by January 16 at the latest;
21.5.2. Throughout the period designated in the academic calendar and on the days of the admission of new students, at least two (2) employees must be at work;
21.5.3. In the foreign student unit, at least one (1) employee must be at work throughout the year;
21.5.4. In exceptional circumstances and for good reason, employees may be on vacation from August 16 to September 22, from January 16 to February 22, from May 25 to June 22.
21.5.5. The Human Resources Department will inform the employees of the dates specified in clauses 21.5.1. to 21.5.4. prior to drawing up the vacation plans in writing against signature.
21.6. The Rector retains the right to decline the vacation application in case it contradicts the requirements specified in clause 21.5.
21.7. For good reason, the Rector retains the right to recall an employee to work from his vacation at one (1) week notice, in case of emergencies or problem situations requiring immediate solutions at shorter notice. The recall from vacation is equivalent to the interruption or early termination of vacation beginning from the first day of the employee’s return to work. In case of the interruption of vacation, the terms for the remaining vacation will be agreed in writing with the immediate superior on the day of the employee’s return to work.
21.8. In case the vacation days coincide with the period of conducting motivation interviews during the admission of new students, the vacation days will be compensated with days off as agreed in writing with the immediate superior.
21.9. The vacation plans and vacation days of the employees are administered by the head of the Human Resources Department.
IV. INFORMATSION FLOW
22. Work-related orders
22.1. Work-related orders are given to employees by their immediate superior or other people specified in the contract of employment or the Rector or the Vice-Rector with the authorisation of the Rector.
22.2. Work-related orders concerning daily work are given orally, in writing or by e-mail, with the exception of orders that require a written form pursuant to the regulations in force.
22.3. The work-related orders given must include a comprehensively defined content, the person executing the order and the deadline, if necessary, also the manner and means of the execution.
22.4. It is unacceptable to give orders that exceed the power of the person giving the order, to give orders that do not correspond to the competences specified in the employee’s contract of employment or the employee has no qualified training for or would endanger the life, health or property of the employee or employer.
22.5. The employee will immediately notify the person giving the order of any circumstances preventing him from executing the assignment that cannot be solved by the employee.
23. Study information
23.1. All information related to studies at EuroAcademy, data on curricula and subjects, personal data on lecturers, employees and students, academic results, study groups, timetable, subject monitoring and other feedback questionnaires are processed in the EuroAcademy study information system SIS.
23.2. The main administrator of SIS is the head of the Study Department assigning the user rights of all employees and their access to the system. The administrator of SIS is the specialist of the Study Department who enters student data in SIS and grants students the access to the system.
23.3. Information on the instruction such as the beginning of the course, changes in the timetable, the time of tests, study trips or internship and the respective changes, reminders of due dates of assignments, declarations and VÕTA applications etc is sent to students in SIS. The system is not used for publishing information on job ads, conferences, trainings provided by other educational institutions, parties, lost items and other events and matters not related to the instruction provided at EuroAcademy.
23.4. Changes in the timetable, notification on tests and examinations
23.4.1. The lecturer must be notified of any changes made by EuroAcademy in the timetable concerning the instruction provided by him at least three (3) working days in advance by telephone.
23.4.2. The lecturer will notify the Study Department and the head of the faculty of any changes in the timetable concerning the instruction provided by him at least three (3) working days in advance by telephone. In case of sudden illness or other extraordinary circumstances, a shorter notice is acceptable.
23.4.3. The Study Department will notify the students of any changes in the timetable at least two (2) working days in advance in SIS and electronic notice boards.
23.4.4. The Study Department will publish the timetable change in SIS within one (1) working day following the notification at the latest.
23.4.5. The cancelled class will be conducted later, usually at the same time and on the same day of the week as the cancelled class.
23.4.6. Students must be notified of the time of exams, credit tests and defence at least two (2) weeks before the event in SIS. The lecturer will notify the Study Department of the time of the exam or credit test at least two (weeks) in advance in writing and students orally during the face-to-face instruction.
23.5. Study assignments
23.5.1. The lecturer will notify the students of any mandatory study assignments to complete the course during the first lecture while also informing them of the syllabus and the assessment requirements.
23.5.2. The study assignments and assessment criteria set to complete the subject must be clearly described in the syllabus published in SIS.
24. Posting an employee and absence from instruction
24.1. The employer has the right to post its employees to another location outside the workplace specified in the contract of employment to carry out work assignments for up to thirty (30) consecutive calendar days. The business travel may last longer by agreement of the parties.
24.2. The posting of employees and the reimbursement of the respective expenses is carried out pursuant to the legislation of the Republic of Estonia.
24.3. The application for the posting is filled in by the employee wishing to be posted and it is approved by his immediate superior. In case of a posting within ERASMUS+, DORA and other programmes, also the documents required by the respective programme must be additionally filled in.
24.4. The posting directive will be prepared by the head of the Human Resources Department.
24.5. Students will get an approval for their posting from the head of faculty and fill in all the necessary documents.
24.6. Regardless of the reason for absence, students must always notify the head of their faculty thereof by e-mail. In case of absence for health reasons, foreign students must present a medical certificate to the head of faculty. The head of faculty will sign a copy of the medical certificate and take it to the Study Department where it will be archived in the respective student file. If necessary, the foreign student unit of EuroAcademy will inform the Police and Border Guard Board of the foreign student’s illness.
24.7. For travelling outside Estonia, including for a study visit, foreign students must fill in the standard travel declaration form that is signed and approved by the head of faculty, registered by the secretary and archived in the respective student file and SIS. The foreign student unit of EuroAcademy will maintain records of the foreign students who have left Estonia and checks their adherence to the dates regarding their arrival in Estonia specified in the travel declaration.
24.8. In case the foreign student unit discovers as a result of the attendance check mentioned in clause 18.2 of the internal rules that a foreign student has not attended face-to-face instruction and notified thereof pursuant to clause 24.7. of the present internal rules and provided explanation for the absence or his failure to register his ID-card within a prescribed period of time, the foreign student unit of EuroAcademy will notify the Police and Border Guard Board of the foreign student’s absence from instruction in writing pursuant to § 3 of the Minister of Interior Regulation No. 68 of December 4, 2015 “The Format for the Fulfilment of the Notification Obligation Provided for in the Aliens Act” pursuant to § 295 of the Aliens Act.
25. Legislative documents and instructions
25.1. The legislative documents and instructions of EuroAcademy are mandatory for execution for all members of EuroAcademy. The list of legislative documents and instructions with the date of adoption and language version is published on EuroAcademy website.
25.2. The full texts of the legislative documents and instructions are made available on EuroAcademy website subject to access restriction, in SIS either as general information or for limited user groups and on O-drive pursuant to access rights. The respective documents are archived on paper by the secretary.
25.3. Dependent on the content, the legislative documents and instructions will be introduced to the employees of EuroAcademy by the head of the Department of Human Resources upon signing the contract of employment, contract for services or authorisation agreement or by the head of faculty during the negotiations.
25.4. Students are informed of the legislative documents and instructions upon signing the study agreement, during the briefing events, respective leaflets, on the school website, SIS and upon fulfilling the respective study assignment.
26. Feedback surveys and satisfaction questionnaires are conducted and the information acquired as a result of the surveys and questionnaires is processed pursuant to the respective established procedures.
V. THE USE OF FACILITIES AND RESOURCES
27. The building of EuroAcademy in the historic Tondi barracks is an architectural monument pursuant to the Minister of Culture Regulation No 50 of August 18, 1997 and thus there are restrictions in its use set by the Heritage Conservation Act.
28. The building is opened and locked by the guard-receptionist who will deactivate the alarm system upon opening and set it upon closing the building.
29. The guard-receptionist is responsible for maintaining the keys to the public areas of the building and making them available for other users. Employees or visiting lecturers will get the classroom key from the guard-receptionist against signature. Upon granting the use of the key, the room number, the name of the user, the date of the use, the time of the beginning and end of use are registered together with the user’s signature.
30. The academic building of EuroAcademy must be used prudently. All members of EuroAcademy must keep the public rooms, classrooms, toilets, the school territory and work spaces in personal use clean and in order. It is forbidden to place signs, posters and other type of advertisements on surfaces not intended for the particular use, to litter, to stain, damage or break the floors, walls and furniture in any way.
31. The members of EuroAcademy bear the obligation to use the equipment and means prudently and for their intended purpose. It is forbidden to damage, stain, break or impair the equipment in any way.
32. It is forbidden to smoke, use e-cigarettes, consume alcohol or narcotic substances in the EuroAcademy building, similarly it is forbidden to attend instruction or internship intoxicated (under the influence of alcohol or narcotic substances). In case of violation of the internal rules, the student shall be dismissed from academic work; the employment agreement with the lecturer shall be terminated.
32.1. Smoking is forbidden in the perimeter of 15 metres in front of the building entrances on the entrance side of the building. The smoking area is generally marked by the presence of the respective bin. It is forbidden to discard a cigarette that is lit or put out on the ground or into the bin in front of the academy building. Smokers must adhere to the fire safety requirements.
32.2. Alcohol may be consumed only upon the Rector’s approval and at one (1) week notice in the specifically agreed rooms on special occasions and events such as employees’ birthdays, holidays, visitors, student council events such as freshmen’s party, Christmas party, spring party etc. On the given occasions, the organiser of the event will be responsible and bear proprietary liability for the event in the given rooms.
33. It is forbidden to bring animals, birds, insects or hazardous plants in the EuroAcademy building. It is forbidden to carry cut-and-thrust weapons and firearms, explosive, flammable, toxic or other hazardous substances or other objects and substances that may endanger people’s life or property.
34. Outerwear and headwear must be left in the wardrobe, personal office or other designated areas. Snow and mud must be removed from footwear upon entering the academy building.
35. Upon leaving their personal workspace (office), employees must ensure that the room cannot be entered by third persons, generally by locking the door. In case the office is shared by more than one person, and at least one of them remains in the room, the door may be left unlocked. Upon leaving the office, the employees must ensure that there are no documents including the employees’ or students’ personal data, study results or the business secrets or financial data of EuroAcademy, including respective electronic documents on the screen, unattended and accessible to third persons.
36. It is forbidden to leave keys to the classrooms or documents including the employees’ or students’ personal data, study results or the business secrets or financial data of EuroAcademy in common areas unattended and accessible to third persons.
37. The classrooms are opened prior to the instruction and locked after the instruction by the respective lecturer. The lecturer will receive the key to open the respective classroom from the guard-receptionist against signature and by registering the use of the given key in the registration book. The lecturer will bear responsibility for the purposeful use of the classroom during the instruction.
38. The equipment for conducting the instruction will be set by the lecturer or the secretary. Portable devices and tools owned by EuroAcademy will be returned by the lecturer to the secretary or left in the classroom if so agreed. The lecturer will bear responsibility for the purposeful use of the equipment during the instruction.
39. During the face-to-face instruction, only the persons conducting the instruction, students and invited visitors are allowed to be present in the classroom. Visitors are at all times accompanied in the academy building by the member of EuroAcademy inviting them.
40. Meals are taken in the designated common areas. It is forbidden to be in classrooms with unpacked food products. In classrooms with special purposes (sewing room, painting studio, laboratory, herbarium), the lecturer may forbid also drinks in the classroom. After consuming the meal, the employee or student must clean the table and worktop, wash the dishes and ensure the proper treatment of leftover food.
41. The windows in the public areas may be opened for the improvement of air circulation only by the cleaner or an employee of the cleaning service provider who is also responsible for the safety of the open window and the timely closing.
42. It is forbidden to place posters, advertisements or other information on the walls outside the designated information boards or the respectively adapted surfaces. Room for new information on the notice board may be made by removing outdated notices. Current notices must not be covered by new notices. The notice boards will be maintained by the Chief Administrator or a person assigned with the respective task.
43. Drilling holes in the walls or ceiling of public areas, offices or classrooms as well as installing furniture or other interior design elements must be approved by the Chief Administrator. Drilling holes and installing furniture will be arranged by the Chief Administrator.
44. It is forbidden to bring infants, toddlers or other family members or acquaintances who are not members of EuroAcadey in classrooms. In the public areas, visitors must behave appropriately and must not disturb instruction. Infants or toddlers may be breastfed or fed only in discreet areas where it will not disturb other members of EuroAcademy or visitors.
45. Upon using meeting rooms, kitchens or other public areas for the reception of guests or for conducting a meeting, gathering or unscheduled instruction, the respective room must be booked at least one (1) week in advance with the secretary.
46. Upon using study means or equipment or other means, workspace or technology in common use, the respective object must be returned, and if necessary, also assembled or set up for the next user, switched off or cleaned after use. Upon leaving the room, the lights must be switched off and the windows closed.
VI. THE USE OF COMPUTERS
47. The use of the computers in the computer room is arranged with regard to the following priorities:
47.1. scheduled instruction;
47.2. the use of computer room registered in advance;
47.3. free access.
48. Upon using the computer room facilities, the respective rules must be followed. The computers for common use outside the computer room may be used at any time during the opening hours of the academy building.
49. It is forbidden to eat in the computer room.
50. The computer room users are forbidden to disturb other users or intentionally disturb the functioning of the computer network,
51. It is forbidden to stain and damage the equipment in the computer room and to relocate computers or computer accessories in the computer room and in the communal area.
52. Upon using the computers of EuroAcademy, the employees and students must avoid downloading and opening files infected with malware. Upon opening files on one’s personal data carrier, the user of the computer room or the communal computers must ensure that the data carrier and the opened files are not infected with malware.
53. The users of the computer room and the communal computers are forbidden to install or delete software in the given computers.
54. It is forbidden to change the content of the files not owned by the users, including changes in the computer configurations.
VII. OCCUPATIONAL HEALTH AND SAFETY
55. Employees and students must follow the general occupational health, fire safety and health protection requirements. The Chief Administrator of EuroAcademy is responsible for the occupational health, fire safety and health protection and also carries out the duties of the work environment representative.
56. EuroAcademy is obligated:
56.1. to ensure the fulfilment of the occupational health and safety requirements in any work-related situation, including the safe and healthy work conditions in compliance with valid norms and legal acts;
56.2. to ensure the availability of the safety requirements of work equipment and work spaces for the users of the equipment and the employees;
56.3. to conduct a risk analysis of the work environment and implement the means to improve the work environment;
56.4. to inform the employees and students of risk factors, the results of the work environment risk analysis and the implemented means to avoid physical harm;
56.5. to keep the first aid kit properly marked, to store it in an easily accessible location and ensure the availability of the first aid kit to all employees and students.
57. The members of EuroAcademy are obligated:
57.1. to comply with the safety requirements of the work equipment and work spaces at their disposal;
57.2. to inform immediately the Chief Administrator or their immediate superior of any accidents or respective risks.
58. In the laboratory and other rooms for special purposes or during instruction with higher health risk factors, including fieldwork, the room administrator or lecturer may impose further occupational health and safety requirements, if necessary. Prior to the commencement of the instruction, the lecturer will conduct instruction that will be confirmed with a respective report and signatures.
59. Every person is responsible for the suitability of his state of health for the instruction in the rooms for special purposes or with higher health risk factors, including instruction conducted outdoors. Lecturers conducting respective instruction must inform the students of possible health risk factors. In case of instruction conducted outdoors, including on waterbodies, the lecturer must ensure everyone’s safety, the availability of first aid equipment and a sufficient number of life-saving appliances in working order, and also check that all participants use the safety equipment in the correct and appropriate manner.
60. In case an employee has contracted an infectious disease, he must remain on sick leave or work from home, if possible, while students must not attend face-to-face instruction.
VIII. WASTE MANAGEMENT
61. EuroAcademy implements separate waste collection. At least the following waste must be collected separately:
61.1. waste paper – clean and dry office paper, except documents including the employees’ or students’ personal data, study results or the business secrets or financial data of EuroAcademy, newspapers, magazines and cardboard;
61.2. confidential waste paper – documents including the employees’ or students’ personal data, study results or the business secrets or financial data of EuroAcademy;
61.3. hazardous waste and products of concern – fluorescent lamps, cleaning and other chemicals, toner cassettes etc;
61.4. mixed municipal waste – the waste remaining from separate collection that cannot or is not feasible to be recycled.
62. There must be at least one container for separating waste paper and one bin for mixed municipal waste on each floor.
63. Outside the academy building, there are bins for mixed municipal waste in the smoking area.
64. The indoor bins for mixed municipal waste must be emptied into outdoor container once a day. Waste paper containers may be emptied as needed.
65. The container for confidential waste paper is located in the lobby on the third floor and it is locked. Confidential waste paper must be delivered to a company with a respective licence for appropriate management (destruction) as needed.
66. Hazardous waste and products of concern must be handed over to the Chief Administrator immediately after their creation who will arrange their appropriate storage until the delivery to a company with a respective licence.
67. The Board of EuroAcademy annually acknowledges its best lecturers, students, alumni and employees.
68. In order to determine the laureates, a questionnaire is conducted every spring term among the members of EuroAcademy and each faculty will make their proposal for the acknowledgment of the best lecturer, student and alumna.
69. The best lecturers, students and alumni are congratulated and thanked on Europe Day on May 9.
X. FINAL PROVISIONS AND LIABILITY
70. Compliance with the internal rules is mandatory for all members of EuroAcademy.
71. The internal rules are published in SIS and O-drive. Upon the recruitment of a new employee, the head of the Department of Human Resources will introduce the internal rules against signature. Students are informed of the internal rules by the employee of the Study Department or student unit upon signing the study agreement.
72. The implementation of the internal rules is monitored by the Rector of EuroAcademy.
73. Employees and students bear the responsibility for the property, work and study equipment at their disposal. If necessary, a receipt and delivery confirmation will be drawn up regarding the transfer of assets to an employee or student and the return of assets to the employer.
74. In case the property, work or study equipment of EuroAcademy is damaged, the person who caused the damaged must compensate for the material damage caused to EuroAcademy. The amount of the material damage is equivalent to the expenses of the remedy of damage. In case of disputes, the provisions of the Law of Obligations Act will apply.
75. In case of dangerous situations, the person responsible for creating the dangerous situation bears the responsibility pursuant to the Penal Code. The occurred emergency situations will be solved according to the emergency plan.
76. Complaints, comments, claims and recommendations concerning the repair, improvement, cleaning, replacement or change of objects, surfaces, means or equipment in the academy facilities are registered in written form with the secretary who will forward the registered application to the concerned parties for execution. Information on the execution of the registered application will be imparted by the secretary.
77. The internal rules are approved at the meeting of EuroAcademy Senate on November 14, 2016 and by the EuroAcademy Rector’s Decree No 17 of April 10, 2017.
78. The internal rules enter into force on April 11, 2017.
79. The amendments to the internal rules were approved at the meeting of Euroacademy on December 19, 2018 and approved by Euroacademy Rector’s decree No. 48 from December 19, 2018.
80. The amendments to the internal rules shall take effect from December 20, 2018.